Forms Available as PDF Downloads:

Record Book Guidelines

MY 4-H Year

 Non-Animal Project

Market Animal Project 

Breeding Animal, Horse, Small Animal Projects

 

Forms Available Online:

SWEET GRASS COUNTY 4-H RECORD BOOK COMPLETION GUIDE

Record books are required yearly.  Members who do not turn their record book in by the deadline will be ineligible from re-enrolling in 4-H the following year, receiving any year end awards and will not receive county or state credit for that year.

The Green ‘My 4-H Year’ is required by every member. This will summarize your entire year.
The Blue ‘Non-Animal Project’ and/or Red/Purple ‘Animal Project’ are required for every project you are enrolled in as of the May 15th Drop/Add date.  Forms are required even if you did not take anything to fair in the projects you are enrolled in.

Every section of all forms must have information in them. If an area does not apply to your project, write that in the appropriate section.
It is the responsibility of the member to complete their record books, not parents and siblings.
Project books, photos, ribbons etc. may be added to your record book.

Record keeping is an essential part of your projects, and will be necessary throughout your life.

COMPLETION CHECKLIST

Name____________________________________Club_________________________________

MY 4-H YEAR:
Name/Address/Photo ______   Goals/Projects _______   Member AND Leader Signature ______
Meetings ______ Committees & Community Service _________ Activities & Awards _________
Journal of Activities/Events/Experiences (use additional paper as needed) _________

NON-ANIMAL PROJECT:
Name/Goals _______ What you did/learned _________  Record of Income/Expense _________

MARKET ANIMAL PROJECT:
Name/Goals _______ What you did/learned ________ Value of Animal ________
Feeding Chart_______ Animal Growth Records _______ Expenses _______ Health Care ______ Sales Record ________ Financial Summary _________ Net Income _________
Member AND Leader Signature ________

BREEDING ANIMAL PROJECT:
Name/Goals _____ What you did/learned ______ Value of Animal ______ Feeding Chart______
Sales Record _____ Health Care Chart ______ Feed Expenses ______ Production Chart _______
Financial Summary ________ Net Income ________ Member AND Leader Signature _________

My 4-H Year

This Record Book Belongs To:

Photo Here:            
Name:  
County:  
Club:  
Age:  
Years in 4-H:  
Grade:  

 

These are my goals for this year:

 

 

 

 

These are my projects for this year:

Did you reach your goals?

 

 

 

 

 

 

 

 

 

 

 

 

I have evaluated my records and believe that they are accurate and complete.

I verify that this represents my own work.

 

           Member Signature: ______________________________ Date: _______________

          

           Leader Signature: ________________________________Date: _______________

 

Club & Meeting Participation

 

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sept

Club

 

 

 

 

 

 

 

 

 

 

 

 

Project

 

 

 

 

 

 

 

 

 

 

 

 

Project

 

 

 

 

 

 

 

 

 

 

 

 

Project

 

 

 

 

 

 

 

 

 

 

 

 

 

 Committees & Officer Summary (4-H & Other):

Name of Committee or Office

Describe what you do

 

 

 

 

 

 

 

 

 

 

 

 

 

Community Service projects involved in:

 

 

 

 

 

 

Communications & Promotional Activities:

Type of Communication

Title

Event Location

Month

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Awards & Honors (4-H & Other):

Type of Award

Title

Event Location

Month

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Journal all of your Activities, Events & Experiences:
Include such things as school, sports, church, home, civic duties & volunteer.

Type of Activity

Location

Description

Date

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Use more pages as needed.

Non-Animal Project Journal & Financial Record

This Project Record Belongs To:

Photo:

Name:

 

County:

 

Project:

 

Years in Project:

 

 

Project goals and plans for this year:

 

 

 

 

 

 

 

 

 

 

 

Record ALL the things you do in this project.

Include things such as project meetings, workshops, work, trainings, shows,
learning experiences and anything related to your project.

 What you did...What you learned...When you did it!

 

Date

What you did

What you learned

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Record of Project Finances

Record as INCOME all money you receive from the sale of services and/or products from this NON-animal project.

Record as EXPENSES all the items you pay for with money to support this NON-animal project.

 

Date

Description of Income/Expense

Income

Expense

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total Income

 

 

 

Total Expenses

 

 

Profit or Loss:  Total Income MINUS Total Expenses

PROFIT or LOSS

 

 

 

 

Market Animal Project Journal & Financial Record

 

This Project Record Belongs To:

Photo:

Name:

 

County:

 

Project:

 

Years in Project:

 

 

These are my project goals and plans for this year:

 

 

 

 

 

 

 

Comments:

 

 

 

Record ALL the things you do in this project as you do them.

Include things such as project meetings, workshops, work, trainings, shows,
learning experiences, anything related to your project.

What you did...What you learned...When you did it!

 

Date

What you did

What you learned

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Value of Animal(s) Purchased/Owned

Enter the value of animal(s) that you purchased or owned prior to beginning this project.

 

Date

Description

Number

Purchased From/Owned By

Weight

Price

Market Value

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Total Number:

 

 Total Market Value  A)

 

 

 

 

Value of Animal(s) Owned at End of Project

Enter the value of animal(s) that you owned at the end of this project.

 

Date

Description

Number

Weight

Price/Estimated Value

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Total Price

Estimated: (B)

 

 

Feeding Record

Write the kind of feed at the top of the columns. You may use the units (pounds, cwt, tons) that are the  most convenient for you, however, be consistent. Also record how much the feed for each month costs.

 

Animal

 

 

 

Kind of Feed

 

 

 

 

Month

Amount

Price

Amount

Price

Amount

Price

October

 

 

 

 

 

 

November

 

 

 

 

 

 

December

 

 

 

 

 

 

January

 

 

 

 

 

 

February

 

 

 

 

 

 

March

 

 

 

 

 

 

April

 

 

 

 

 

 

May

 

 

 

 

 

 

June

 

 

 

 

 

 

July

 

 

 

 

 

 

August

 

 

 

 

 

 

September

 

 

 

 

 

 

Totals

 

 

 

 

 

 

Price/Unit:

           
        Total Feed Cost (C)  

 

Market Animal Growth Record

Use this chart for Market Animal Projects ONLY.

 

Name of
Animal

Birth Date

Date started

Start weight

Date ended

End weight

Total Weight Gain

Total Days on Feed

Average Daily Gain

Feed Cost per LB

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Total Weight Gain = Ending Weight MINUS Starting Weight.
Average Daily Gain = Total Weight Gain DIVIDED BY Days on Feed.

Expenses other than feed

Record any other expenses such as taxes, marketing, transportation cost, show expenses, insurance.

 

Item and Description

Cost

 

 

 

 

 

 

 

 

 

 

 

 

Total (E)

 

 

Health Care Chart

 

Date

Reason for Treatment

How Administered

# of Animals

Size of Dose

Cost/Animal

Total Cost

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Total Health

Care Costs (F)

 

 

Sales Record

Record the sale of your animal (s) or sale of goods from the animal (includes wool, etc).

 

Animal Sold

#

Date

Place Sold

Selling Weight

Selling Price

Total Sale

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Total (D):

 

 

Project Summary

Everyone should complete this summary at the end of the project year.

Use totals from the previous sections.

 

Receipts

 

Expenses

 

Value of Animal Sold (Total D)

If not sold, use market value

 

Value of animal at the beginning

of project   (Total A)

 

Prize money received

 

Feed   (Total C)

 

 

 

Health Care Costs  (Total F)

 

 

 

Other Expenses   (Total E)

 

Total Receipts/Income

 

Total Expenses

 

 Net Income:  Total income/receipts minus total expenses:   $-------------------

 

I have evaluated my records and believe that they are accurate and complete.

I verify that this represents my own work.

 

            Member Signature: ______________________________  Date: _____________

 

            Leader Signature: ________________________________ Date: _____________

 

 

 

 

Breeding Animal Project Journal & Financial Record (Including Horse & Small Animal)

This Project Record Belongs To:

   Photo:

Name:

 

County:

 

Project:

 

Years in Project:

 

 

These are my project goals and plans for this year:

 

 

 

 

 

 

 

 

Comments:

 

 

 

Record ALL the things you do in this project as you do them.

Include things such as project meetings, workshops, work, trainings, shows,
learning experiences, anything related to your project.

What you did...What you learned...When you did it!

 

Date

What you did

What you learned

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Value of Animal(s) Purchased/Owned

Enter the value of animal(s) that you purchased or owned at the beginning of this project.

 

Date

Description

Number

Purchased From/Owned By

Weight

Price

Market Value

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Total Number:

 

 Total Market Value

(A)

 

 

 

Value of Animal(s) Owned at End of Project

Enter the value of animal(s) that you owned at the end of this project.

 

Date

Description

Number

Weight

Price/Estimated Value

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Total

Estimated Price (B)

 

 

Feeding Record

Write the kind of feed at the top of the columns. You may use the units (pounds, cwt, tons) that are the  most convenient for you, however, be consistent. Also record how much the feed for each month costs.

 

Animal

 

 

 

Kind of Feed

 

 

 

 

Month

Amount

Price

Amount

Price

Amount

Price

October

 

 

 

 

 

 

November

 

 

 

 

 

 

December

 

 

 

 

 

 

January

 

 

 

 

 

 

February

 

 

 

 

 

 

March

 

 

 

 

 

 

April

 

 

 

 

 

 

May

 

 

 

 

 

 

June

 

 

 

 

 

 

July

 

 

 

 

 

 

August

 

 

 

 

 

 

September

 

 

 

 

 

 

Totals

 

 

 

 

 

 

Price/Unit:

           
      Total Feed Costs (C):    

 

Sales Record

Record the sale of your animal(s) or sale of goods from the animal (including wool, etc).

 

Animal Sold

#

Date

Place Sold

Selling Weight

Selling Price

Total Sale

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Total Sales (D)

 

 

Health Care Chart

 

Date

Reason for Treatment

How Administered

# of Animals

Size of Dose

Cost/Animal

Total Cost

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Total Health

Care Costs (F)

 

 

Expenses other than feed

Record any other expenses such as taxes, marketing, transportation cost, show expenses, insurance.

 

Item and Description

Cost

 

 

 

 

 

 

 

 

 

 

 

 

Total Other Expenses (E)

 

 

Production Record for Animal Breeding Project

Fill this out only if you are taking a breeding project.

 

Dam ID

Date Bred

Sire ID

Date Offspring Born

Number Born

M   /   F

Average Birth Weight

Number Weaned

M   /   F

Average Weaning Weight

Number Sold

M   /    F

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Project Summary

Everyone should complete this summary at the end of the project year.

Use totals from the previous sections.

 

Receipts/Income

 

Expenses

 

Value of Animal Sold (Total D)

 

 

Value of animal at the beginning

of project  Total (A)

 

Prize money received

 

Feed  Total (C)

 

 

 

Health Care Costs   Total (F)

 

 

 

Other Expenses   Total (E)

 

Total Receipts/Income

 

Total Expenses

 

 

Net Income:  Total income/receipts minus total expenses:  $-----------------------

 

I have evaluated my records and believe that they are accurate and complete.

I verify that this represents my own work.

 

            Member Signature: ______________________________  Date: _____________

 

            Leader Signature: ________________________________ Date: _____________